​​​School Fee Policy

The following information will outline the structure and components of school fees, the purpose of fees and the areas of the school's operation in which these funds are applied, and the policy in relation to payment of fees and methods of payments.

Fees and levies collected at St Vincent​​'s Primary School are used for the following purposes which are aligned to the Vision and Mission of the school to:

• Provide teaching, administrative, classroom support and facilities
• Provide essential resources, materials, facilities and equipment
  
• Assist with providing activities such as excursions
• Support St Vincent's Primary School building program
• Maintain buildings, grounds and other facilities

St Vincent's Primary School charges a “Parent and Community Levy" to support the initiatives of the parents and community within the School.

For those families experiencing short or long-term genuine inability to pay fees, we are committed to providing support to ensure that enrolment is not compromised.  

School Fee and Levy Collection Process      

1. School fees and levies are charged on a term basis during the first week of the term in accordance with the School Fees and Levies Schedule (available on our website).
2. Fees are due to be paid within 14 days of the issue of the Statement of Fees and Levies. The due date will be noted on the statement.
3. Where a parent/guardian believes financial circumstances have arisen that will prevent or delay the payment of the school fee account, a variety of options are available:
   a.  Extension of Time
        If an extension is required, please contact the school finance office prior to the due date.
   b.  Payment Plans
        Payment of the school fee and levy account by regular instalments. All payment
        plans must ensure that the account is cleared by the last day of the school year or as
        negotiated with the Principal or Finance Officer.
   c.  Fee Concession
        In cases of financial hardship an application may be made for a fee concession. 
        (i)  Concession applications are accepted at the commencement of each year or at any
             point imitated by the family.  Concessions are issued for a maximum period of 12
             months within a calendar year. Consideration for a subsequent 12-month period will
             require a new application.
       (ii)  A compassionate and just approach under the mission and values of Brisbane Catholic
             Education and St Vincent's Primary School is used when reviewing applications.  The
             same process is adopted by all Brisbane Catholic Education schools for assessing
             eligibility.  
      (iii)  Concession application forms are available at the school finance office.
      (iv)  All matters are dealt with on a confidential basis.
4. Recovery of unpaid fees
   In fairness to families who pay their school fees regularly and on time, St Vincent's Primary School will follow up all overdue school fee accounts.
   a.  A reminder statement/notice/letter will be issued within 7 days to any family who has not
        settled their school fee account by the due date where a payment plan or other
        arrangements are not in place. 
   b.  If payment or a suitable response is not received within 7 days of the reminder statement,
        contact with the parent will be made via telephone, mail or email.
   c.  If after two weeks from this second reminder satisfactory arrangements have not been
        reached, the account may be sent to the college Debt Collection agency.  In serious
        cases, where there is clear capacity to pay outstanding fees, legal options may be
        pursued by St Vincent's Primary School.
   d.  Legal costs, direct debit rejection fees and any debt collection costs or other costs
        incurred will be at the family's expense.

Agreed Payment Plans

As mentioned in point 3b above, our school offers families the opportunity of paying the school fee account by regular instalments over the course of the year. All Agreed Payment Plans must be organised to include a regular schedule that will clear the school fees account by the last day of the school year. Any extensions to an Agreed Payment Plan must be negotiated with the Principal or Finance Officer. To establish an Agreed Payment Plan, forms are available on St Vincent's Primary School's parent portal or from the school's finance office.

Late Start Enrolment

New students entering St Vincent's Primary School after the commencement of the term may be charged on a pro-rata basis for the remaining weeks of the term where appropriate at the Principal's discretion.  

Withdrawal of Enrolment

Fees will be payable for the whole term in which the enrolment is terminated.  For a reduction in fees a written request must be made to the Principal at the time of notification and may be granted at the Principal's discretion.

Student text books, library books and laptops and all accessories are to be returned to the School.  If any fees remain outstanding, they will be payable as per the normal payment terms and where appropriate, any fees in credit will be refunded.

Extended Leave/Holding an Enrolment Place

Fees will be payable for the whole term in which extended leave is taken. For a reduction in fees a written request must be made to the Principal at the time of notification and may be granted at the Principal's discretion.  Consideration will be given to the length of the break, the nature of the leave, the time the student has been at the college, the number of previous leave occurrences, and the existence of student waiting lists.

For further clarification regarding the above school fee and levy collection process, please contact the school's finance office.

School Fees 2024

Please see below a breakdown of fees to pay weekly, fortnightly, monthly, or per term.